Job Responsibilities:
This position is fully responsible for monitoring the progress of projects, ensuring that project billings are issued to customers including responding to client inquiries, and payments collected; in accordance with the established accounting standards and billing policy.
- Effectively communicate with Project Managers (PM) and Principals-in-Charge (PIC), regarding budgeting, billing, contract documents, change orders and other contract modifications, approvals, and any additional services-related to billing.
- Prepare commercial and final invoice package per contract billing milestone for all billable projects, including all applicable backup for approval by the Accounting Supervisor.
- Mail final invoices and file client invoice copies in the billing folder.
- Collecting all information needed to calculate bills receivable.
- Assess and pursue opportunities for maximization of client billing; communicate with the Accounting Supervisor, as to your observations and actions taken.
- Managing account balances to discover outstanding debts or other inconsistencies.
- Research any unbilled issues to optimize the billing possibilities for the billing period.
- Issue customer accounts statement periodically or whenever necessary.
- Send reminders for payment and contact customers when assigned.
- Answer questions and handle complaints from customers regarding bills.
- Generate and distribute bi-monthly receivables reports and monthly profitability reports.
- Prepare the Sales WIP monthly.
- Prepare and review the WIP report and investigate actual v budget variances.
- Prepare balance sheet account reconcilements, as directed by the Accounting Supervisor.
- Recommend and implement agreed process improvements to the billing cycle.
- Checking the data input in the accounting system to ensure accuracy of final bill.
- Monitoring the progress of projects, investing variances and Finance Closure of Projects.
- Prepare special project analyses for the PICs, PMs and others.
- Provide year-end support of auditor requirements, which may include research and reconciliation.
- Perform additional assignments, as directed by the Accounting Supervisor.
- Communicate and coordinate with the local offices.
Job Requirements:
- Diploma qualification in accounting or engineering preferred.
- Intermediate to advanced computer literacy, including experience in word processing, spreadsheets and accounting software.
- More than 5 years of billing and receivables, with at least 2-3 years in project management environment.
- Knowledge of AX Software or other accounting platform, a plus.
- A thorough knowledge of standard contract terms, including hourly, lumps sum, not-to-exceed and how they are applied in the billing process.
- Ability to work well with others under deadline situations and respond to changes in priorities.
- Good written and verbal communication skills and strong organizational skills.
- Ability to work independently, take initiative, set priorities and see projects through to completion.
- Employ problem-solving skills and analysis, and report problems to the Accountant, as necessary.
- Have a strong sense of urgency / project responsibility / a high degree of organizational ability.
- Strong service orientation.
- Knowledge of the project structure in a client/consultant business environment.
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