Executive, Project Billing

This position is fully responsible for monitoring the progress of projects, ensuring that project billings are issued to customers including responding to client inquiries, and payments collected; in accordance with the established accounting standards and billing policy.

• Effectively communicate with Project Managers (PM) and Principals-in-Charge (PIC), regarding budgeting, billing, contract documents, change orders and other contract modifications, approvals, and any additional services-related to billing.
• Prepare commercial and final invoice package per contract billing milestone for all billable projects, including all applicable backup for approval by the Accounting Supervisor.
• Mail final invoices and file client invoice copies in the billing folder.
• Collecting all information needed to calculate bills receivable.
• Assess and pursue opportunities for maximization of client billing; communicate with the Accounting Supervisor, as to your observations and actions taken.
• Managing account balances to discover outstanding debts or other inconsistencies.
• Research any unbilled issues to optimize the billing possibilities for the billing period.
• Issue customer accounts statement periodically or whenever necessary.
• Send reminders for payment and contact customers when assigned.
• Answer questions and handle complaints from customers regarding bills.
• Generate and distribute bi-monthly receivables reports and monthly profitability reports.
• Prepare the Sales WIP monthly.
• Prepare and review the WIP report and investigate actual v budget variances.
• Prepare balance sheet account reconcilements, as directed by the Accounting Supervisor.
• Recommend and implement agreed process improvements to the billing cycle.
• Checking the data input in the accounting system to ensure accuracy of final bill.
• Monitoring the progress of projects, investing variances and Finance Closure of Projects.
• Prepare special project analyses for the PICs, PMs and others.
• Provide year-end support of auditor requirements, which may include research and reconciliation.
• Perform additional assignments, as directed by the Accounting Supervisor.
• Communicate and coordinate with the local offices.

Job Requirements:

• Diploma qualification in accounting or engineering preferred.
• Intermediate to advanced computer literacy, including experience in word processing, spreadsheets and accounting software.
• More than 5 years of billing and receivables, with at least 2-3 years in project management environment.
• Knowledge of AX Software or other accounting platform, a plus.
• A thorough knowledge of standard contract terms, including hourly, lumps sum, not-to-exceed and how they are applied in the billing process.
• Ability to work well with others under deadline situations and respond to changes in priorities.
• Good written and verbal communication skills and strong organizational skills.
• Ability to work independently, take initiative, set priorities and see projects through to completion.
• Employ problem-solving skills and analysis, and report problems to the Accountant, as necessary.
• Have a strong sense of urgency / project responsibility / a high degree of organizational ability.
• Strong service orientation.
• Knowledge of the project structure in a client/consultant business environment.