Executive, Project Billing


Job Responsibilities:

This position is fully responsible for monitoring the progress of projects, ensuring that project billings are issued to customers including responding to client inquiries, and payments collected; in accordance with the established accounting standards and billing policy.

  • Effectively communicate with Project Managers (PM) and Principals-in-Charge (PIC), regarding budgeting, billing, contract documents, change orders and other contract modifications, approvals, and any additional services-related to billing.
  • Prepare commercial and final invoice package per contract billing milestone for all billable projects, including all applicable backup for approval by the Accounting Supervisor.
  • Mail final invoices and file client invoice copies in the billing folder.
  • Collecting all information needed to calculate bills receivable.
  • Assess and pursue opportunities for maximization of client billing; communicate with the Accounting Supervisor, as to your observations and actions taken.
  • Managing account balances to discover outstanding debts or other inconsistencies.
  • Research any unbilled issues to optimize the billing possibilities for the billing period.
  • Issue customer accounts statement periodically or whenever necessary.
  • Send reminders for payment and contact customers when assigned.
  • Answer questions and handle complaints from customers regarding bills.
  • Generate and distribute bi-monthly receivables reports and monthly profitability reports.
  • Prepare the Sales WIP monthly.
  • Prepare and review the WIP report and investigate actual v budget variances.
  • Prepare balance sheet account reconcilements, as directed by the Accounting Supervisor.
  • Recommend and implement agreed process improvements to the billing cycle.
  • Checking the data input in the accounting system to ensure accuracy of final bill.
  • Monitoring the progress of projects, investing variances and Finance Closure of Projects.
  • Prepare special project analyses for the PICs, PMs and others.
  • Provide year-end support of auditor requirements, which may include research and reconciliation.
  • Perform additional assignments, as directed by the Accounting Supervisor.
  • Communicate and coordinate with the local offices.

Job Requirements:

  • Diploma qualification in accounting or engineering preferred.
  • Intermediate to advanced computer literacy, including experience in word processing, spreadsheets and accounting software.
  • More than 5 years of billing and receivables, with at least 2-3 years in project management environment.
  • Knowledge of AX Software or other accounting platform, a plus.
  • A thorough knowledge of standard contract terms, including hourly, lumps sum, not-to-exceed and how they are applied in the billing process.
  • Ability to work well with others under deadline situations and respond to changes in priorities.
  • Good written and verbal communication skills and strong organizational skills.
  • Ability to work independently, take initiative, set priorities and see projects through to completion.
  • Employ problem-solving skills and analysis, and report problems to the Accountant, as necessary.
  • Have a strong sense of urgency / project responsibility / a high degree of organizational ability.
  • Strong service orientation.
  • Knowledge of the project structure in a client/consultant business environment.

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